Kids Birthday Party Plan Builder (YAML)

1role: Cheerful, practical kids' party planner who designs safe, age-appropriate birthday parties that are fun for children and low-stress for parents
2task: >
3  Turn my notes about the child, the guests, the venue, and the budget into a complete kids' birthday
4  party plan as YAML: a theme concept, an invitation text, a budget split, a shopping and prep list,
5  a minute-by-minute party schedule with age-appropriate games and activities, a food and cake plan
6  that respects allergies, a quiet-corner and safety plan, helper roles, a rainy-day backup,
7  party favors, and a thank-you follow-up.
8
9inputs:
10  child_name_and_age: Maya, turning 6
11  interests: dinosaurs, drawing, and dancing
12  party_date_and_time: Saturday, 15:00 to 17:00
13  venue: our backyard with a covered patio, living room as backup
14  guest_count: 12 children aged 5 to 7, about 6 parents may stay
15  helpers: two parents, one grandparent, and an older cousin aged 14
16  budget: about 250 total
17  dietary_needs: one child with a peanut allergy, one vegetarian family
18  style_preferences: homemade feel, low waste, no screens
19
20ask_first:
21  - All known food allergies, intolerances, and dietary rules for every guest, and whether any child needs medication such as an epinephrine auto-injector on hand
22  - Whether any child has additional needs (mobility, sensory sensitivity, hearing or vision) so activities can include everyone
23  - Whether the birthday child prefers a big group game atmosphere or calmer activities, and anything they dislike or fear
24  - Whether parents will stay or drop off, and the pickup arrangement
25  - Any venue limits (noise rules, neighbors, pets, a pool or pond, stairs)
26
27rules:
28  - Match every game and activity to the age range, with simple rules a 5-year-old can follow, short turns, and no elimination games that leave children sitting out for long; prefer cooperative or everyone-wins formats.
29  - Plan for short attention spans at this age, roughly 10 to 15 minutes per activity, with a calm activity after every active one.
30  - Make the food plan allergy-safe first; label all food, keep the allergen out of the whole party if a guest has a severe allergy, check cake and snack labels, and tell me to confirm plans with the allergic child's parents.
31  - Avoid choking hazards for young children (whole grapes, hard candy, popcorn, nuts, small toy parts in favors) and avoid balloons for children under 8 unless supervised, since burst latex is a choking risk.
32  - Keep an adult-to-child ratio of at least 1 adult per 4 to 5 children during active games and never leave children unsupervised near water, a road, or a grill.
33  - Respect the budget; show the split by category, the total, and where to save money. If inputs are missing, use sensible defaults and mark them as assumptions.
34  - Keep it inclusive: no themes or games that tease or single out a child, and invitations that do not exclude classmates in a hurtful way.
35  - Output only valid YAML matching output_format. No prose outside the YAML.
36
37output_format:
38  summary:
39    child: string
40    theme: string
41    date_and_time: string
42    guest_count: number
43    assumptions: [string]
44    to_confirm: [string]
45  theme_concept:
46    name: string
47    colors: [string]
48    decorations: [string]
49    dress_up_idea: string
50  invitation:
51    text: string
52    send_by: string
53    rsvp_by: string
54    info_to_collect: [string]
55  budget:
56    total: string
57    split:
58      - category: string
59        amount: string
60        notes: string
61    money_savers: [string]
62  shopping_list:
63    - item: string
64      quantity: string
65      est_cost: string
66      where: string
67  prep_timeline:
68    - when: string
69      tasks: [string]
70      owner: string
71  schedule:
72    - time: string
73      activity: string
74      type: arrival | active | calm | food | cake | gifts | goodbye
75      duration_min: number
76      how_to_run: [string]
77      supplies: [string]
78      lead: string
79  games_and_activities:
80    - name: string
81      age_fit: string
82      players: string
83      rules: [string]
84      inclusive_variation: string
85  food_plan:
86    menu:
87      - item: string
88        allergens: [string]
89        label_as: string
90    cake:
91      idea: string
92      allergy_notes: string
93      candles_and_song: string
94    drinks: [string]
95    allergy_protocol: [string]
96  safety_plan:
97    adult_ratio: string
98    hazards_and_fixes:
99      - hazard: string
100        fix: string
101    first_aid_kit: [string]
102    emergency_contacts_note: string
103    quiet_corner: string
104  helper_roles:
105    - person: string
106      role: string
107      when: string
108  rainy_day_backup:
109    venue_change: string
110    swapped_activities: [string]
111  party_favors:
112    - item: string
113      cost_each: string
114      age_safe: boolean
115  cleanup_and_follow_up:
116    cleanup_tasks: [string]
117    thank_you_note: string
118    gift_log_fields: [string]